Administratief Akkoord tussen het Koninkrijk der Nederlanden en de Republiek Indonesië inzake het project "Aceh and Nias Sea Defense, Flood Protection, Refuges and Early Warning Systems Consultancy"
The Netherlands Minister for Development Cooperation, being the competent Netherlands Authority for the purpose of this Administrative Arrangement, hereinafter referred to as ‘‘the Netherlands Party’’, represented in this matter by the Ambassador Extraordinary and Plenipotentiary of Her Majesty the Queen of the Netherlands, Dr. N. van Dam, and the Rehabilitation and Reconstruction Executing Agency for Aceh and Nias represented in this matter by Dr. Kuntoro Mangkusubroto, being the competent Indonesian Authority for the purpose of this Administrative Arrangement, hereinafter referred to as the ‘‘Indonesian Party’’,
Having decided to cooperate in the development of an Aceh and Nias Sea Defence, Flood Protection, Refuges and Early Warning Strategy,
Having regard to the provisions of Article 3 of the Agreement concerning Technical Cooperation between the Kingdom of the Netherlands and the Republic of Indonesia signed at The Hague on April 3, 1964, hereinafter referred to as ‘‘the Agreement’’,
Have agreed as follows:
The two Parties shall jointly carry out a project, to be known as the ‘‘Aceh and Nias Sea Defense, Flood Protection, Refuges and Early Warning Systems Consultancy’’, hereinafter referred to as ‘‘the Project’’.
The aim of the Project is the development of an Aceh and Nias Sea Defence, Flood Protection, Refuges and Early Warning Strategy.
The cooperation between the two Parties is planned to last for a period of 30 months.
The Netherlands Party shall make the following contribution to the Project: the required funds for the Aceh and Nias Sea Defence, Flood Protection, Refuges and Early Warning Strategy Consultancy.
The value of the Netherlands contribution to the implementation of the Project is estimated at the amount of EUR 8 million.
?Provision of all permits and licenses necessary for the work;
?Base mapping at scale 1:2000 for each of the priority areas;
?Office location. However, the provision and maintenance of a working office is the responsibility of the Consultant;
?Tax exemption for goods and services procured under the contract.
The Netherlands Party shall appoint the Directorate-General of International Cooperation of the Netherlands Ministry of Foreign Affairs as the Netherlands Executive Authority in charge of the implementation of the Project.
The Indonesian Party shall appoint the Rehabilitation and Reconstruction Executing Agency for Aceh and Nias as the Indonesian Executive Authority in charge of the implementation of the Project.
The above mentioned Netherlands Executive Authority shall be represented in Indonesia, as far as the day to day operations of the Project are concerned, by the Netherlands Consultant.
Article V. Delegation [Wordt voorlopig toegepast per 13-03-2006]
Each of the Executive Authorities, mentioned in Article IV, shall be entitled to delegate under its own responsibility, partly or entirely, its duties in connection with the Project to a third party. In doing so, the Executive Authorities shall inform each other in writing of the names of the persons or institutions delegated and of the extent of the delegation.
Article VI. The Consultant [Wordt voorlopig toegepast per 13-03-2006]
The Netherlands Consultant shall be responsible to the Netherlands Executive Authority for the correct implementation of the Netherlands contribution.
The Consultant shall act in close consultation with the Indonesian Executive Authority and respect the operational instructions given by the said Authority to the Indonesian personnel. The Indonesian Executive Authority shall provide the Consultant with any information that may be considered necessary for the execution of the Project and arrange meetings with local government and other authorities as necessary during the course of the Consultant’s work.
The Executive Authorities agree that the Terms of Reference for Consulting Services as well as the approved detailed project proposal and work plan formulated by the Netherlands Consultant, establish a Working Document stating in detail the contract sum, the number and duties of the personnel, their job-descriptions, a time-table and a list of equipment and materials to be supplied by either Party.
The Working Document may be amended by mutual consent by the Executive Authorities.
The Working Document shall form an integral part of this Administrative Arrangement.
Article X. Reporting [Wordt voorlopig toegepast per 13-03-2006]
The Netherlands Consultant shall submit to both Executive Authorities quarterly reports in English on the progress made on the execution of the Project. On the termination of the Project the Consultant shall submit to all parties involved a final report in English on all aspects of the work executed in connection with the Project.
Both Executive Authorities may indicate that an evaluation will be held.
The composition of the evaluation missions will be defined jointly by the Executive Authorities.
Article XIII. Entry into Force and Duration [Wordt voorlopig toegepast per 13-03-2006]
This Administrative Arrangement shall be provisionally applied from the date of signature.
This Administrative Arrangement shall enter into force with retroactive effect to 1 March 2006 after both Parties have informed each other in writing that the procedures constitutionally required therefor in their respective countries have been complied with.
This Administrative Arrangement shall expire either at the end of the period stated in Article I, paragraph 3, of this Arrangement or on the date on which the Project has been completed in conformity with the provisions of this Arrangement and of the Working Document, whichever date is the later.
DONE at Jakarta on the 13th day of March 2006, in two originals in the English language.
For the Netherlands Minister for Development Cooperation,
N. VAN DAM
The Rehabilitation and Reconstruction Executing Agency for Aceh and Nias,