Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake een technische bijeenkomst over „Removal of Spent Nuclear Fuel (SNF) and Radioactive Waste from Andreyeva Bay and Strategies for Handling Sunken Objects Containing SNF in the Arctic Ocean”, 24 – 26 februari 2010 te Den Haag
INTERNATIONAL ATOMIC ENERGY AGENCY
Vienna, 21 December 2009
In reply please refer to: 652-T2-10CT01744
I have the honour to inform you that the International Atomic Energy Agency (IAEA) is planning to hold a Consultancy Meeting on “Removal of Spent Nuclear Fuel (SNF) and Radioactive Waste from Andreyeva Bay and Strategies for Handling Sunken Objects Containing SNF in the Arctic Ocean” from 24 to 26 February 2010. The purpose of the meeting is to discuss existing and planned international programmes on elimination of nuclear legacy in North-West Russia in order to speed up their implementation. Approximately 60 persons from 13 countries and three international organizations are expected to attend, as well as representatives from the IAEA.
This Consultancy Meeting would be conducted in lieu of the planned Technical Meeting in Petten that was the subject of my letter dated 9 November 2009. The last informal discussions held with Mr Michel Deelen, Deputy Head of Environment and Nuclear Safety Division, Ministry of Foreign Affairs of the Netherlands, have indicated that suitable premises and facilities could be made available in the Hague, the Netherlands.
I have the honour to enquire whether your Government would wish to host this meeting and, if so, whether your Government would agree to make the following arrangements:
The Government of the Netherlands (hereinafter referred to as the Government) will accord to the IAEA, its property, funds and assets, and to the officials of the IAEA and participants officially designated to attend the meeting in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency, which was accepted by the Government on 29 August 1963.
The Government will accord to the officials and participants mentioned above every facility necessary for the performance of their functions in connection with the meeting, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A
contains the list of Member States to be invited to participate in the meeting.
The IAEA will inform the Government promptly of all persons officially designated to attend the meeting. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the meeting, and the Government is expected to issue such visas promptly so as to allow them to attend the meeting.
The Government will facilitate customs formalities for the persons referred to above when they enter and leave the Netherlands.
The Government will, at no cost to the IAEA, make adequate and appropriate premises and facilities available for the entire duration of the meeting as listed in Annex B
The Government will exercise reasonable care to ensure security on the premises where the meeting takes place and to ensure the safety of the persons mentioned in paragraph 1 above while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
Mr Oleg Goroshko from the Division of Nuclear Fuel Cycle and Waste Technology has been appointed Scientific Secretary of the meeting.
Should your Government wish to host this meeting, I would be grateful if you would inform me in writing of your Government’s agreement to the above enumerated points by 30 November 2010 so as to enable the Secretariat to proceed with timely arrangements.
Accept, Sir, the assurances of my highest consideration.
Deputy Director General
Head of the Department of Nuclear
For the DIRECTOR GENERAL
Annex A: List of Member States and Organizations to be invited
Annex B: List of Facilities and Resources to be provided by the Host Government Free of Charge
H.E. Mr Alphons Hamer
Resident Representative of the Netherlands
to the International Atomic Energy Agency
Permanent Mission of the Netherlands
Opernring 5/ 7 th
“Removal of Spent Nuclear Fuel (SNF) and Radioactive Waste from Andreyeva Bay and Strategies for Handling Sunken Objects Containing SNF in the Arctic Ocean” The Hague, Netherlands 24 – 26 February 2010 Countries
United States of AmericaInternational Organizations
“Removal of Spent Nuclear Fuel (SNF) and Radioactive Waste from Andreyeva Bay and Strategies for Handling Sunken Objects Containing SNF in the Arctic Ocean” The Hague, Netherlands 24 – 26 February 2010
Meeting room with accommodation for 60 persons
Negotiations room with accommodation for 10 persons
The above premises should be fully furnished and equipped and placed at the exclusive disposal of the IAEA from 23 until 25 February, inclusive:
Interpretation facilities for two languages
One interpreter’s cabin which will be occupied by two interpreters at the same time and should contain two seats and a table or desk
Earphones and language selectors throughout the meeting room
Two microphones on the Chairman’s table, 16 microphones and 2 radio microphones
Two data projectors for PowerPoint presentations
One personal computer and a printer
One photocopying machine
One secretary/conference clerk fluent in English to assist the IAEA Scientific Secretary
Staff needed to prepare, install and operate the technical facilities and equipment
One conference clerk for the technical room
The above personnel should be available from 23 February before the meeting starts until 25 February inclusive (the last day of the meeting, 26 February, is planned for the Technical Tour to a nuclear facility).
In addition to the above specific tasks, all servicing staff must be prepared to perform other duties in connection with the preparation and running of the meeting and printing of working material prior to the meeting (up to 60 folders; papers and presentations will be provided by the Scientific Secretary).
PERMANENT MISSION OF THE NETHERLANDS TO THE UN
Vienna, 18 January 2010
Re: Technical Meeting on Removal of Spent Nuclear Fuel (SNF) and Radioactive Waste from Andreyeva Bay and Strategies for Handling Sunken Objects Containing SNF in the Arctic Ocean, from 24 to 26 February 2010
I have the honour to refer to your letter reference 652-T2-10CT01744 of 21 December 2009
, relating to an Agreement to be concluded between the Government of the Kingdom of the Netherlands and the International Atomic Energy Agency (IAEA) concerning the Technical Meeting on Removal of Spent Nuclear Fuel (SNF) and Radioactive Waste from Andreyeva Bay and Strategies for Handling Sunken Objects Containing SNF in the Arctic Ocean, which is scheduled to be held in The Hague, the Netherlands, from 24 to 26 February 2010, which reads as follows:
[Red: (Zoals in Brief Nr. I)]
I am authorized by the Government of the Kingdom of the Netherlands to state that it agrees to the proposals regarding the organization of the Technical Meeting. Further, I am authorized to state that the Government of the Kingdom of the Netherlands considers your letter and my reply as together constituting an Agreement between the Government of the Kingdom of the Netherlands and the IAEA concerning the Technical Meeting on Removal of Spent Nuclear Fuel (SNF) and Radioactive Waste from Andreyeva Bay and Strategies for Handling Sunken Objects Containing SNF in the Arctic Ocean, which shall enter into force on the date of this reply and shall remain in force for the duration of the Technical Meeting and for such additional period as is necessary for its preparation and winding up, the total duration of this Agreement, however, not to exceed one year.
Please accept, Sir, the assurances of my highest consideration.
Mr. Y.A. Sokolov
Deputy Director General
Head of the Department of Nuclear Energy
International Atomic Energy Agency
Vienna International Centre